Vacancy: National Support Staff – Executive and Project Assistant for the “European Union Police Assistance for Bosnia and Herzegovina”

The consortium implementing the EUPA4BiH project is seeking a qualified candidate as Executive and Project Assistant. This vacancy notice provides an overview of the project and its consortium, a breakdown of the relevant components, and outlines the qualifications, skills, and professional experience required for this position. Information on the application process is available at the end of the document.

Consortium

The consortium, under the leadership of the Center for International Legal Cooperation (The Netherlands), further consisting of the German Foundation for International Legal Cooperation (Germany), CIVIPOL (France), FIIAPP (Spain) and CPMA (Lithuania), has started the implementation of the EU Grant Contract “EUPA4BiH – European Union Police Assistance for Bosnia and Herzegovina” on 2 September 2024.

The project

The global objective of this project is to improve the security of citizens in Bosnia and Herzegovina.

The specific objectives of the project are as follows:

• To enhance the effectiveness of institutions involved in the fight against transnational organised crime, corruption, drugs, money laundering, cybercrime, trafficking of human beings, terrorism, radicalisation, violent extremism, corruption and ensure better institutional interoperability,
• To further improve the collection and data exchange, and data protection according to the EU applicable standards and best practices,
• To improve governance standards to embed stability and progress towards EU membership, better identify and responds to threats and strengthen capacities to prevent and fight crimes.

The project started on 2 September 2024, and the contract’s implementation period is 52 months from this date. The expert team will be gradually built up.

The project consists of 10 components, each has various outputs:

• Component 1: Fight against transnational organised/serious crime, Trafficking of Human Beings (THB), drugs, corruption and cybercrime
• Component 2: Prevention and Countering terrorism and violent extremism
• Component 3: Prevention and Countering Financial crime, Money Laundering
• Component 4: Support the enhancement of effective cooperation among law enforcement bodies and with prosecutors and judges
• Component 5: Enhancing external cooperation and coordination, information exchange, as well as international cooperation and coordination with EUROPOL and Interpol
• Component 6: Support for drafting legislation in line with EU acquis, European standards and best practices
• Component 7: Support to the criminal justice authorities in demonstrating progress towards establishing a track record of proactive investigations, confirmed indictments, prosecutions and final convictions against organised crime and corruption, including at high-level
• Component 8: Enhance border security and fight cross-border organised crime
• Component 9: Complementary assistance to procure required equipment to support better use of Special Investigative measures (SIMs), effective investigations, forensic capacities and specialised IT equipment to enhance the LEAs’ capacity and further strengthen data security and exchange.
• Component 10: Communication and outreach to BiH citizens / EU Visibility

The candidates will be presented to the Contracting Authority (EU Delegation to Bosnia and Herzegovina) for advice.

Eligibility Requirements

• The National LTE position is only open to nationals of Bosnia and Herzegovina.
• The candidate did not have any contractual relationship in the past 6 months in any relevant law enforcement agency in BiH.
• Secondary education degree is required.
• University Degree (bachelor´s degree) in Administration, Social Sciences, International Relations, Law, Economics or equivalent field is considered an advantage but is not required.

Role and Responsibility

The Executive Assistant will provide integrated support to the project management structure (Team Leader and senior management) while also playing a central role in the organisation and implementation of project activities and events.

The position reports to the Team Leader and works in close coordination with cluster leadership, finance, and national support staff.

A. Management and Coordination Support (approx. 50%)

• Provide executive-level administrative and coordination support to project management, including the Team Leader and senior management.
• Manage and coordinate agendas, meetings, missions, and internal deadlines across management and clusters, ensuring coherence and prioritisation.
• Prepare agendas, briefing notes, background materials, minutes, and follow-up matrices for management meetings, coordination meetings, and Steering Committee sessions.
• Support internal coordination between management, clusters, finance, and consortium partners to ensure timely decision-making and follow-up.
• Handle and prioritise internal and external correspondence on behalf of project management.
• Contribute to project reporting, document management, and internal tracking of management actions in line with the Implementation and Financial Management Manuals.
• Maintain structured and confidential filing systems for management, coordination, and reporting documentation.

B. Implementation and Event Organisation Support (approx. 50%)

• Support the planning, organisation, and implementation of project activities, trainings, workshops, and high-level meetings across all clusters.
• Coordinate logistical arrangements including venues, travel, accommodation, catering, interpretation, and technical equipment.
• Liaise with service providers, institutions, and stakeholders to ensure smooth and timely delivery of activities.
• Support preparation and dissemination of event materials, participant lists, attendance sheets, evaluation forms, and supporting documentation.
• Assist in organising Steering Committee meetings (physical and hybrid), including invitations, logistics, documentation, and follow-up.
• Coordinate closely with the finance team to ensure correct administrative and logistical documentation (invoices, receipts, supporting documents) is collected and archived.
• Maintain an overview of the project activity calendar and support alignment with the approved work plan.

Qualifications and Skills

• Relevant university degree in administration, management, or a related field.
• Excellent command of written and spoken English and Bosnian/Croatian/Serbian.
• Strong organisational and coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills, including the ability to interact with senior officials and international partners.
• Very good reporting, drafting, and analytical skills.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and digital collaboration tools.

General Professional Experience

• At least 3 years of professional experience in project coordination, executive support, or administrative management, preferably in an EU-funded or international project environment.
• Proven experience supporting senior management structures in complex, multi-stakeholder projects.
• Demonstrated experience in organising meetings, events, and missions in a structured and proactive manner.
• Sound understanding of the institutional, cultural, and administrative context of Bosnia and Herzegovina.

Specific professional experience

• Experience working with Rule of Law, security sector, police reform, or justice-related projects is a strong asset.
• Proven experience liaising with government institutions, law enforcement agencies, international organisations, and donors.
• Familiarity with EU project procedures, reporting requirements, and internal control standards.
• Experience supporting Steering Committees, high-level meetings, and donor-facing activities.

Selection procedure

Candidates interested in participating in the tender procedure are encouraged to hand in their letter of interest via the application form below at EUPA4BiH@cilc.nl at latest at 12.00 hrs on 28 January 2026. The email must refer to the assignment title “EUPA4BiH National Support Staff: Executive and Project Assistant Application” and must comprise:

• A motivation letter (1 page).
• A CV clearly indicating the required qualifications and experiences. References must be available upon request.

Only shortlisted candidates will be contacted for an interview. Interviews with shortlisted candidates will take place in the week of 2^nd of February 2026.