National Support Staff Project Assistant Application for the “European Union Police Assistance for Bosnia and Herzegovina”

The consortium implementing the EUPA4BiH project is seeking a qualified candidate as Project Assistant. This vacancy notice provides an overview of the project and its consortium, a breakdown of the relevant components, and outlines the qualifications, skills, and professional experience required for this position. Information on the application process is available at the end of the document.

Consortium

The consortium, under the leadership of the Center for International Legal Cooperation (The Netherlands), further consisting of the German Foundation for International Legal Cooperation (Germany), CIVIPOL (France), FIIAPP (Spain) and CPMA (Lithuania), has started the implementation of the EU Grant Contract “EUPA4BiH – European Union Police Assistance for Bosnia and Herzegovina” on 2 September 2024.

The project

The global objective of this project is to improve the security of citizens in Bosnia and Herzegovina.

The specific objectives of the project are as follows:

• To enhance the effectiveness of institutions involved in the fight against transnational organised crime, corruption, drugs, money laundering, cybercrime, trafficking of human beings, terrorism, radicalisation, violent extremism, corruption and ensure better institutional interoperability,
• To further improve the collection and data exchange, and data protection according to the EU applicable standards and best practices,
• To improve governance standards to embed stability and progress towards EU membership, better identify and responds to threats and strengthen capacities to prevent and fight crimes.

The project started on 2 September 2024, and the contract’s implementation period is 52 months from this date. The expert team will be gradually built up.

The project consists of 10 components, each has various outputs:

• Component 1: Fight against transnational organised/serious crime, Trafficking of Human Beings (THB), drugs, corruption and cybercrime
• Component 2: Prevention and Countering terrorism and violent extremism
• Component 3: Prevention and Countering Financial crime, Money Laundering
• Component 4: Support the enhancement of effective cooperation among law enforcement bodies and with prosecutors and judges
• Component 5: Enhancing external cooperation and coordination, information exchange, as well as international cooperation and coordination with EUROPOL and Interpol
• Component 6: Support for drafting legislation in line with EU acquis, European standards and best practices
• Component 7: Support to the criminal justice authorities in demonstrating progress towards establishing a track record of proactive investigations, confirmed indictments, prosecutions and final convictions against organised crime and corruption, including at high-level
• Component 8: Enhance border security and fight cross-border organised crime
• Component 9: Complementary assistance to procure required equipment to support better use of Special Investigative measures (SIMs), effective investigations, forensic capacities and specialised IT equipment to enhance the LEAs’ capacity and further strengthen data security and exchange.
• Component 10: Communication and outreach to BiH citizens / EU Visibility

The candidates will be presented to the Contracting Authority (EU Delegation to Bosnia and Herzegovina) for advice.

Eligibility Requirements

• The National LTE position is only open to nationals of Bosnia and Herzegovina.
• The candidate did not have any contractual relationship in the past 6 months in any relevant law enforcement agency in BiH.
• Secondary education degree is required.
• University Degree (bachelor´s degree) in Administration, Social Sciences, International Relations, Law, Economics or equivalent field is considered an advantage but is not required.

Qualifications and Skills

• Relevant work experience in project management, logistics, event planning, administration, or a related field is preferred.
• Excellent spoken and written language skills in English and Bosnian/Croatian/Serbian.
• Strong planning and time management abilities with attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently while maintaining effective communication with team members.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and familiarity with digital collaboration tools.

General Professional Experience

• At least 3 years of professional experience in a logistical or administrative support role, preferably in an international organization or EU project-based environment.
• Proven experience in coordinating activities, events, or trainings, including scheduling, communication with stakeholders, and preparation of documentation.
• Experience in supporting senior staff and cluster teams in implementation of project activities.
• Demonstrated ability to manage logistical arrangements, such as venue booking, travel coordination, and supplier communication.
• Experience in maintaining structured archives of project materials and tracking project calendars or timelines.

Specific professional experience

• Experience in organizing high-level meetings, including hybrid and physical formats, with responsibility for logistics, invitations, documentation, and minute-taking.
• Experience working with finance teams to ensure proper labelling of invoices, tracking of receipts, and preparation of cost overviews.
• Experience in preparing materials for trainings, including printing, formatting, and distributing documents both digitally and physically.
• Familiarity with EU or donor-funded project requirements in terms of logistics, procurement, and reporting.
• Ability to serve as a key point of contact for logistical coordination with stakeholders and service providers across Bosnia and Herzegovina.

Selection procedure

Candidates interested in participating in the tender procedure are encouraged to hand in their letter of interest at vandenberg@cilc.nl at latest at 12.00 hrs on 20 August 2025. The email must refer to the assignment title “EUPA4BiH National Support Staff: Project Assistant” and must comprise:

• A motivation letter (1 page).
• A CV clearly indicating the required qualifications and experiences. References must be available upon request.

Only shortlisted candidates will be contacted for an interview. Interviews with shortlisted candidates will take place in the week of 25 August.